Faculty Association Board Meeting Minutes

May 20,2004

2:30 p.m.

East Campus 5-112

Present: Chris Borglum, Amy Bosley, Paul R. Chapman, George Dow, Maryke Lee, Susan Matthews, Louise Pitts, Howard Major, Keith Malmos, Patricia Smith, Ed Syzmanski Jr., Michael Shugg, Marlene Temes

Guests: Helen Clarke

The meeting was called to order at 2:37pm.

Procedural Issues: The group discussed the use of Roberts Rule in running our meetings. Chris pointed out if we have something fairly simple such as the appointment of an unopposed person for appointment to a commitment, we could employ unanimous consent, in which case we would not have to ask for a motion, second, etc. We’d simply move on if there was no objection.

However, some felt a motion, second, and vote was necessary in order to record the action, arguing that it would strengthen the credibility of the Board.

Changes to the Board Membership: Howard Major will be filling the vacant at-large representative position for the Winter Park Campus.

I. Action Items

A. Approval of Minutes: Minutes were approved with the following change:

Both candidates gave a brief statement of purpose. Question was raised about VP (President Elect) becoming president when new constitution is implemented. It was stated that even if strategies change for how VP is elected, the Board Members of the Association would be asked to approve the continuation of the current VP (President- Elect) as President; the procedure for election would then change for election of the next VP.

B. Pending Appointments

· Curriculum Committee

Foreign Language Alternate– West and East to continue looking

· Health Related Alternate – June Mair from West was appointed.

· Public Service Representative and Alternate – Cathey Mestre from East was appointed which still leaves the alternate position open.

· Counselor Alternate: We previously appointed Gloria Hines as the rep and Winter Park will ask the counselor on their campus to serve.

· Sabbatical Selection Team: Elizabeth Morrison from West was appointed along with Trudy McNair and Ilyse Kusnetz from Winter Park, and Shari Koopman and Deborah Howard from Osceola.

· College Planning Council – West Campus submitted the names of Lana Powell, Terry Long, and Joanne Wit for this position. Their senate’s preference was to put Joanne Witt forward. She was appointed to continue serving on the Council. Ray Enger was also appointed to continue serving as the Osceola Rep.

C. Schedule of CWFA Board Meetings: Chris distributed a schedule of meetings through December. He noted all the dates fall on the third Thursday of the month with the exception of December, which is changed to Tuesday to accommodate the end of the semester and holiday schedule. The Board adopted the schedule without changes.

II. Discussion Items

A. Workload Issues Recommendations Draft: Four primary issues arose in our discussions of the draft.

· The draft needs to be clear that the basic faculty contract calls for 25 hours total contact with students, but one additional contact hour is added for each overload taught.

· The revised draft stated deans and faculty within a given discipline would make their recommendations to the Learning Council, but the Board agreed it would be the Learning Leadership Team that would review the recommendations.

· It was agreed the recommendation of release time for TLA candidates was too specific and would not be necessary to put in writing because it is too prescriptive.

· Discussion of Class Size as an issue resulted in a more general statement rather than specifically calling for equal cap limits on every campus for the same courses.

Marlene will revise the draft and send out to the Board for their feedback.

B. Nondiscrimination Draft and Vote: One member of the Board suggested changing our request for support from faculty on this position statement to instead ask if faculty agree or disagree with the position statement. As written, the draft suggests the Board is behind the statement and simply needs to garner support from faculty rather than asking their own opinions on the matter. The Board offered other suggestions for wording and formatting the document. Marlene will revise the draft, print out copies for faculty to use to vote, and send the appropriate number of ballots to each campus President for distribution in mailboxes; faculty will also be instructed to return their ballots to her. The deadline for receiving ballots in the inter-office mail will be June 4^th so that we can discuss the results at our next meeting.

Louis Pitts and Michael Shugg also informed the Board that the CPC and its Diversity Committee are also working on this issue. However, it is thought that even though there seems to be some imminent action, we should poll faculty to be sure everyone has had the chance to voice his/her opinion.

C. Online Form for Faculty Appointments: No news on this item. Ray was not present at the meeting.

D. Luminis Implementation Committee: The Campus Pipeline portal is being replaced with Luminis. Sonya Joseph would like to begin putting together a committee of faculty who will provide input into how we interface with the program. Campus presidents should seek volunteers. Chris will also be sending out an email asking for volunteers and attaching the new Faculty Appointment form.

E. LifeMap and Atlas Faculty Survey: The Board gave its support for sending out the survey and made a few suggestions. Questions 13, 14, and 15 should include a button for “n/a or don’t know.” Question 58 might be revised to say “Full-Time Temporary faculty” rather than “4-Month Temporary.”

F. Committee to Oversee TLA: After some discussion it was decided the oversight for TLA is really the Faculty Association Board, so it would be redundant to establish another committee. However, an Advisory Group for Professional Development as a whole was suggested which would review and make recommendations concerning Valencia’s professional development activities. This will be a discussion item at the senate meetings for faculty input.

G. Professional Development/Institutional Effectiveness Work Groups: The discussion on this item centered around whether one committee or two would be established to come up with recommendations. Dr. Shugart has requested recommendations be completed in time for the February, 2005, Board of Trustees Meeting. A motion was made to make this discussion an action item; the motion was seconded and 2/3 of the members chose to have a vote on the question of one or two groups to work on these components. The Association Board then voted to have one committee with two work groups in order to facilitate communication and work which may have some overlap. However, it was emphasized by a number of members that the two areas have distinctly separate design principles and should not be addressed as one item. Senates should discuss what form such a committee should take and consider who might most appropriately chair it.

III. Information Items

A. Constitution Update: Chris talked with the four campus presidents earlier to consider the next steps in the process to garner support for a new constitution. Early in the fall semester, the Board will send out a survey to see what agreement there is on the three most contentious issues:

1. Campus representation on the Board

2. How the president of the Board should be elected

3. Definition of Faculty Association membership.

These seemed to be the issues that most were concerned with in the last vote. The draft principles previously used will be applied. Chris will look at the more minor issues and will have a draft to us by June.

B. 2005 Learning Day Date: Louis Pitts asked for feedback on an early September date for Learning Day. It will be at a venue other than Valencia and might be held in conjunction with a larger national conference which Valencia will be hosting. The conference would invite those outside our community who want to learn from our model. In order to secure a venue and limit costs, the date needs to be set as soon as possible.

III. Reports

A. Compensation Committee: the committee is no longer meeting. Discussions with BOT members continues. A vote is expected at the June BOT meeting. A second vote will take place on the approval of the budget which will determine how the plan is implemented if approved.

B. Evaluation Committee: No news to report.

C. Workload Issues Committee: Reported in discussion items. The committee is no longer meeting.

D. Campus Reports

1. West: the campus discussed the need to review the procedures for selecting endowed chairs. This will be a discussion item at our next meeting.

2. East: the senate would like to see the completion of the council and committee members list. This work is in progress. They would also like to know the policies of intellectual property rights when a person is on sabbatical. Chris reported the current policy applies to the same degree whether one is on sabbatical or not. The discussion of intellectual property rights as a whole, however, has to be re-invigorated. The campus senate also asked for clarification on the issue of harassment of instructors that West campus had previously brought up. It was not clear if the intention was harassment by a faculty member’s current student or harassment by any student at Valencia. It was clarified that it did not have to be a current student.

3. Winter Park: Nothing to report

4. Osceola: Raised the question of staffing on the group which decides which Strategic Budget Initiatives should be funded. The same group evaluates the proposal each year. Some feel there should be a rotation to ensure objectivity when someone submits a proposal more than once. Chris will bring this to Keith Houck’s attention.

The meeting was adjourned at 5:20pm