Minutes
Faculty Association Board Meeting
February 19,
2004
West 6-202
2:30 – 5:00 PM
Members Present: Paul R. Chapman, Raymond
Enger, George Dow, Michael Shugg, Stan Melnick, Chris Borglum, Ilyse Kusnetz,
Amy Bosley, Keith Malmos, Ed Szymanski Jr, Donna French
Guests: Emily Hooker, Louise Pitts
Meeting started at 2:36 p.m.
Action Items
Approval of
January Minutes
Minutes approved with correction to Emily Hookers title.
Pending
Appointments
Calendar and Scheduling
Committee
Rob Rigney from Osceola was
appointed for social sciences via email.
We still need to appoint a faculty member from Engineering and Technology, a West Campus area.
Curriculum Committee
Foreign Languages Representative
and Alternate 12/04
Health
Related Alternate 12/04
Public
Service Representative and Alternate 12/03
Counselor Representative and Alternate 12/03
Samira Chater is appointed Foreign Languages representative
Student Academic Grievance Committee
The current roster has been formed. The board will send out request for volunteers for April meeting
Educational Technology
Susan Dauer for Immediate
Fitzroy
Farquharson
Joan Alexander
Steve Muller
AJ
Quackenbush
2 slots need to be filled immediately. 3 positions need to be filled in June.
Susan Dauer and Steve Muller are appointed into the 2 slots available now. The remaining three will fill positions in June.
Endowed Chair Selection Committee
Ed
Szysmanski, Trudy McNair, Randy Grosch, Maryke Lee, Ellen Pastorino, Rhonney
Grant, Lenette Baker and Rose Watson were appointed.
Learning Day Planning Team
Susan Stone, Rhonney Grant, Pat Ewards, Penny
Villegas, Jennifer Lawhon and Michael Shugg were appointed.
Food
Services Committee
George Dow is currently the only remaining
faculty member on the committee. We have re-signed with Goodings, but we need
more volunteers. Campus Officers are asked to recruit volunteers. Membership
includes assistant provost from each campus, student service leader from each
campus, career service representatives, Goodings people and faculty.
Discussion Items
Course
Outcomes Emily Hooker
Dr. Edwards asked Emily to take lead on recommendations of task force for outcomes. Primarily, that they be updated and posted online. It was also recommended outcomes be parallel and have current language, given that old ones do not reflect TVCA, etc.
They would like to pilot the program and get something in place to get faculty input and feedback. They are also having research to see if there is existing software/system that could be used as well as in-house to catalog course outlines. The board is asked to endorse only the format of the process. No outcomes are being approved at this time.
A Comparison of the two formats was submitted as an example. Emily would like feedback and approval of the process, and then they want to take it to the curriculum committee.
After the pilot program, the results will come back to the Faculty Association Board for further recommendations. This process is not going to be fixed, but flexible and easy to modify.
The Question was asked: Will we get to approve it after the pilot program? Yes.
A concern was voiced about assessment, since it is not well defined yet. The idea is that the assessment part would be worked out later.
Another concern expressed was that whatever outcomes are posted will not override faculty independence and academic freedom. The answer was that no, academic freedom will be preserved.
Clarification: the board is being asked to approve the shells and not the outcomes. In other words, we are only asked to approve the process. Actual outcomes and assessment will be determined by faculty within disciplines.
Will old course info be forced to update? Over a period of time, they will be updated; however, not all at once. In future there may be resources to fund this process of developing outcomes.
Is there time in this process for it to be taken back to senates for discussion? Can members of committee visit senates to aid in this process? Yes, the committee can, but Emily asked for endorsement of the shell be approved so a prototype computer program can be built (with the understanding that shell can be changed later after senate discussions).
A question was raised about what is actually meant by Minimum outcome/level for student with C or better grade. It was explained that this criteria will not replace academic rigor or instructor grading. General concern is that the mention of ‘C’ grade could be problematic.
The Board endorsed the online shell.
Nondiscrimination
Draft
Marlene has led team to put together the draft. Out of 12 vanguard colleges, only Valencia and one other do not have this as part of their policy.
Marlene will prepare a ballot on the draft.
Atlas
Issues
Faculty has expressed a number of concerns about Atlas and other technology. Some of these things include:
· Faculty wish to be notified when Atlas is down.
· Linked courses
· Registered students are not placed in the email class system. They appear on the course roster but not in email.
· When students do not pay for all courses, they are purged for the ones they’ve paid for as well as those not paid for.
· System doesn’t allow students to register for a class on the first day it is meeting.
· Missing grades report not always accurate.
·
DLAG and
online/web-enhanced, etc. guidelines.
·
Add notification
about viruses to list of issues. Faculty would like quicker notification.
·
Should there be
online course standards? This is a DLAG issue perhaps.
·
Our class emails
look like spam to other systems (such as AOL etc.) can something be done about
this.
· Notification that valencia.cc.fl.us has changed to valenciacc.edu. in our email addresses may have been inadequate for everyone to get the message.
Compensation
Election Procedures and Dates
The final draft has not been sent to us yet, but we expect it any day. The plan appears to have faculty support. Now we need to send the plan out, and conduct a vote.
We need an effective strategy to have election by early March.
The most significant change in the draft has been the language surrounding the market premium. All current faculty will use the same transition to the new schedule.
Recommendation of task force is to continue current summer supplement policy.
Professional development and institutional effectiveness are not fully fleshed out. Faculty-lead teams will complete this work in the next year.
Everyone agreed that voting process should be as formal as possible. Ideal turnaround time has us getting the plan to the president in early march. A 2-day voting period should be used. Absentee ballots should also be allowed.
The Board approved the following procedures for the election:
· Faculty will vote on their assigned campus or through absentee ballot.
· Only tenured and tenure track, including faculty on temporary reassignment, will be eligible to vote.
· A roll of eligible voters, provided by HR, will be used to check off voters.
· Voting will be Formal ballot box staffed by campus officers or senators. *
· Voting will occur over 2 days, March 10 and 11.
· Balloting Hours will be 8 AM - 7PM on both days.
· Campus presidents will insure that their balloting location is staffed with a minimum of 2 faculty members at all times. *
· Campus presidents will handle absentee ballots. They must be requested and turned in prior to the beginning of voting on March 10. **
· Locked Ballot box will be left with campus security overnight on March 10.
· Votes will be counted in a public location at 7:00 PM on March 11 at the campuses. The results will be telephoned to Michael Shugg and distributed to all faculty via email.
· Anyone who wishes to observe any part of the election process is welcome.
* Osceola and Winter Park may collect ballots individually from faculty members
rather than full time staffing of box.
** Susan Matthews will supervise the election and collect absentee ballots on West Campus.
Marlene will prepare the ballots for our Tuesday meeting.
Information Items
Strategic
Communications Plan Draft
Draft will be emailed out. This is an attempt to determine official channels in order to allow for more effective communication.
Collegis
Contract Review
Formal process is in place right now. It is not a competitive process right now. Collegis will be awarded the contract, but the scope of services will likely change. If there are additional needs for IT support or concerns please pass on to Michael.
Reports
Compensation Committee
Already reported.
Evaluation Committee
Visible knowledge mapping process is scheduled to
begin taking place in early April.
Workload Issues Committee
Survey results have been compiled. It is a rather
large document. What should be done with results? How should they be
distributed? Convert it and sent out as a pdf? Load it onto faculty website?
Yes, post it on website and email link.
Next meeting we will have
recommendation.
Campus
Reports
East
Concerns were raised about the tenure manual. The manual was put together as a substitute for training for tenure committees. The manual reflects decisions made during the Tenure Summits, which had widespread faculty participation. The previous tenure process did not involve faculty in the decision. Now, they are present when the dean makes the tenure recommendation and they will make comments to the record which will become part of the tenure file that is passed on to provost, CLO and President. This is intended to assure everyone that the process is above board. We have been assured that we can remark and suggest changes to future.
Osceola
Administrative withdrawal was not an issue with us. Issue of domestic partner benefits was brought up.
West
Handbook for tenure review committee members: where did it come from? What sort of faculty input was included?
See East Report.
An issue has been raised about personal electronics possible invading personal privacy and impacting Academic Honesty.
Senates will discuss the issue.
Winter Park
One issue is what happens when counselor positions become tenure track.
The board has made adopted a position that all candidates for tenure track positions including counselors should go through the same interview process. Michael will check with Dr. Stone about what has been done.
Adjournment
Meeting adjourned at 5:15 p.m.
Next Meeting
March 9, 2004
Winter Park 123
Location
Change for April 15, 2004