Faculty Association Board Meeting

April 17, 2003

Actions Pending:

· Michael Shugg to ask the Learning Council to convene a tenure summit.

· East and West campus to recommend a faculty member to serve on the Planning Council.

Actions Taken:

· Chris Borglum was elected Vice President of the Board.

· Faculty were appointed to the Workload Issues Committee.

· Faculty were appointed to the Student Activities Budget Committee.

Call to Order

Lisa Armour called the meeting to order at 2:30 p.m.

Members Present

Lisa Armour, Chris Borglum, Tom Byrnes, Ray Enger, Donna French, Stephanie Freuler, Maryke Lee, Keith Malmos, Stan Mellneck, Maiken Murphy, Louise Pitts, Michael Shugg (presiding), Karen Styles, Ed Szymanski, Marlene Temes, Sharon Wyly

Guests Present

Helen Clarke

Approval of March Minutes

The March minutes were approved.

Passing of the Gavel

Michael Shugg thanked Lisa Armour on behalf of the Board for all her hard work and dedication during the past year. The Board presented Lisa with gifts of appreciation.

Chris Borglum was nominated and elected for Vice President.

Ray Enger was nominated and elected for Secretary.

Additinally, Ed Szymanski will replace Karen Styles on the Board for East campus.

Stan Mellneck, will replace Louise Pitts on the Board. He will serve as representative-at-large.

Dialog with Helen Clarke

Over 100 tenured faculty members have served or are serving on portfolio review panels. This is a remarkable achievement given the schedules for training, meetings, etc. A recent survey indicates that faculty have learned a great deal through this training and experience.

In order to help with the scheduling and logistics of such an undertaking, a planning day slot during the College Planning Day has been suggested.

There also seems to be some confusion about what exactly are all the conditions for tenure. Although it has been articulated that the ILP and Portfolio each represent one condition for tenure, there are other considerations that go into the tenure decision that have not been clearly articulated. Therefore, Helen suggested another tenure summit as the most effective way to have all stakeholders at the table to discuss these issues.

A motion was approved to make a formal recommendation to allow the Learning Council Co-chairs to convene the summit with the Board’s approval with due haste.

Additionally, the draft of indicators for the Essential Competencies need to be endorsed by the Board. The competencies have already been approved, but the indicators have not.

A motion to take the indicators to the senates for endorsement was approved. Senate presidents are to ask faculty whether they support the indicators be applied to all faculty with the proviso that feedback would be incorporated into the discussion.

Information Items

The proposed calendar has gone to the Executive Council and the College Board of Trustees for approval. The survey resulted in favorable responses in general. Concerns have been identified: primarily how it impacts the summer schedule. A work team has been created to address those concerns and will meet to come up with solutions and options. The Learning Council will convene that group.

DLAG Testing Center Initiative – The Advisory Group has been developing some proposals for the testing center. Before a formal proposal is made, Charlie Killinger , chair of the committee, intends to come to the Board for input and possible endorsement. He did want to make us aware so that we have time to make comments as necessary and invite other faculty to comment as well.

Action Items

East campus presented the Board with several faculty who are interested in serving on the Planning Council. They also expressed a desire to vote as a campus on these appointments. Michael Shugg asked that they present all the names with a recommendation of the individual they select. The Board will then endorse the recommendation. Lisa Sward was nominated by the Winter Park campus to serve on the council and her nomination was approved by the Board.

West campus needs a representative to serve on the College Planning Council from May 2003 through June 2004. West campus president will forward a list of nominees with a recommendation to the Board.

After reviewing the list of volunteers to serve on the Workload Issues Committee, the following faculty were selected:

Amy Bosley Jennifer Lawhon Marlene Temes (chair)

Jennifer Britton Lisa Macon Jolene Rhodes

Ilyse Kusnetz Barbara Peterson Rob Rigney

Joanne Wit

Susan Dauer: Alternate

Deborah Howard: Alternate

The following faculty were appointed to the Student Activities Budget Committee:

Gloria Hines Walter Martin Donna French

Marie McClendon will continue to represent Winter Park.

The Board approved that the faculty member serving on the Web Strategy Group not have to be from the Board but will report to the Board. East, West, and Winter Park will go to their senates for nominees and will forward the names to Michael Shugg who will put it out for a vote via email.

Discussion Items

We’ve been using Flashlight tool to gather faculty feedback for various items. Some Board members expressed concern about using this tool to make college decisions. What should be the protocols for faculty surveys? Board members to take back to the senates perhaps report back at the next meeting. We should be prepared to come with recommendations to the next Board meeting.

Faculty need for task force to review enrollment issues. Presidents should invite faculty to volunteer. We are looking for 4-5 people, one from each campus.

Tom Byrnes, representing West Campus, spoke with Bill Mallowney on extending Valencia’s non-discrimination policy to include sexual orientation. Bill will be invited to a futer Board meeting to discus this issue. There was also the question of whether SACS looks at our policies or not.

Reports

Compensation Committee

Consultants are submitting their second draft of recommendations after gathering feedback on the first draft. The consultant report will be sent to all faculty via email and everyone is invited to attend the upcoming forums. It’s important for faculty who want to have a voice to attend the forum.

Evaluation Committee

The committee continues to work on a bank of mid-term evaluation questions. The committee has received further clarification on expectations for the FIPSE grant. Four work teams are being formed. The team needs faculty from Political Science and IT as well as one additional dean. Some members have been unable to continue serving on the committee. Tom Byrnes volunteered.

Atlas Committee

We no longer have access to Homestead. OIT is working on something comparable. They are working on developing online student evaluations. Maryke has communicated to the group that the Evaluation Committee is looking at evaluation of instructions and the two groups should work together.

East Campus:

The issue of + and – grades was raised. They are requesting a model for using the system. Other campus presidents to take the issue back to their senate.

West:

The senate is concerned that too much time is taken to inform 4-month faculty of their future contract status. A motion that the Board recommend that the administration make every effort to inform 4-month faculty about the status of their contracts for the Fall semester in as timely manner as possible.

Osceola:

Osceola expressed concern about the process of the Exit Exam committee. However, it was determined that their work would go through the CLC for further discussion.

Winter Park:

The faculty want to make it clear that cubicles are not acceptable as faculty office space. The Board endorsed the decision to write a position statement. Ilyse to draft a position for action of endorsement.

Adjournment

The meeting was adjourned at 5:00 p.m.

Next meeting

May 15^th, West Campus